Explicit Impersonal Service
S01:E15

Impersonal Service

Episode description

This episode Guy Martin and Daniele Catalanotto go into what makes a service seem impersonal, and how organizations can make small changes to help their customers feel warmer about their interactions. Daniele tries to get a coffee from Starbucks, and we talk about hotels again.


Chapters

00:00 Intro

00:48 Organizations are collections of humans

01:49 Ask Unnecessary Emotional information

04:43 Good salespeople understand the value of emotion

06:30 It works even when we recognize it

11:32 Different Levels of Service Design

13:28 Some good advice when facing change and uncertainty

15:19 Making It Personal Is Different For Every Culture

18:01 Culture is more than just nationality

23:41 Just Remember Me

29:03 and for extra points, Remember My Preferences

31:43 If you already have the information, use it!

34:17 Outro


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Daniele Catalanotto is a service design practitioner, the author of the Service Design Principles series of books, and the founder of the Swiss Innovation Academy

Guy Martin has worked with global companies and startups in a wide range of roles, including service delivery, corporate education, and leadership development.

Music by Mikhail Smusev from Pixabay

Thanks to Castopod, a Podcasting 2.0 and ActivityPub enabled host, for their support.

A production of Neolux Consulting

Download transcript (.srt)
0:02

Guy: Welcome to Service Design Principles. I'm Guy Martin, joined by the author of the Service

0:06

Design Principles series of Books, founder of the Swiss Innovation Academy and Service Design

0:11

Maestro the elegant Daniele Catalanotto. Hi, Daniele!

0:16

Daniele: Thanks, Guy. Such a pleasure to be with you today.

0:19

Guy: Same here. So each episode we look at some of the principles from your book Service Design

0:24

principles 1 to 100. And today we're talking about impersonal services. So in service design,

0:30

we often try and remember that the relationships that we have between humans and other humans,

0:35

although the reality is that it's often between humans and organizations, and that's where there

0:40

can be a big opportunity to make a small change to a service to make it less impersonal. So

0:45

where could we start, Daniele? .

0:48

Daniele: Thanks so much for the question. I think it's a very important question because

0:51

there is this this bug, you know, that we have in our minds, which is we are an organization.

0:59

My friend who was a storyteller, he often when when he explained storytelling to organizations,

1:06

he often one of the things he says is you might think because you are in an organization, you

1:13

have to be serious because you are an organization. You can't tell stories just to

1:19

remember you, to remind to you. You are human listening, so to speak, lik humans, you know,

1:26

and and is doing that very well. And that's kind of the reminder that that you brought in and

1:31

that I think we we need as maybe the first element is there's this mindset shift that even

1:35

if we are an organization it's a it's a bunch of humans that are in it. But to get very practical,

1:42

you know, that's always what I love with these tiny principles is that it's stuff that you can

1:47

apply right away.

1:49

Daniele: And it's one principle is the one which is called ask unnecessary emotional information

1:55

and this is basically something that happened to, I think, not something that happened to my wife

2:04

when she was, you know, buying her dress for our wedding. That's something very emotional,

2:12

obviously. And and the guy who sold it to her did something very smart. So she she picked the

2:20

dress. She was very happy, you know, And you know, how how how people get into a situation

2:24

taking a lot of pictures. It's it's a very emotional and stuff. And so it's already a very

2:30

emotional moment. But the guy doing the the sale at the end said one thing that changed

2:37

everything for her. He said, what's the future name you'll use after your wedding? And then she

2:45

said, Oh, it's going to be Joelle Catalanotto. Okay. So that's what I'm going to write on the

2:51

receipt. And so he acknowledged that there was something, you know, that was very personal,

2:59

that was not necessary, you know, for his he ran it. The Syrian doesn't care if it's the the the

3:05

the maiden name or the delay, the name that comes after, you know, the systems don't care

3:10

about that stuff. But by asking that little unnecessary question, he showed oh, I'm I'm here

3:19

I'm a human and I'm interested that a tiny bit in your life. And this changed completely for

3:24

her the relationship. So when she came back, she didn't tell me about the dress, which is

3:29

interesting. She told me, Did you know what he asked? And then she she explained a lot about

3:36

that. And so that's very interesting to me.

3:40

Guy: Yeah, he was probably the first to use that name with her as well. Right?

3:45

Daniele: Exactly. So imagine how emotional that is. You

3:47

Guy: Yeah.

3:47

Daniele: know, especially obviously, this is a very Swiss thing. I always have to say that

3:52

because, you know, in Switzerland, there is kind of this culture of taking the name of more of

3:57

one on another can be in both ways, obviously. But it's something that is quite usual and quite

4:03

common and that people kind of like the name of the change of name is something that is kind of

4:09

a ritual that is that is that is quite emotional for people and therefore for him doing that, he

4:16

was the first one to say, I recognize this ritual and we in it together

4:21

Guy: Yep.

4:21

Daniele: and I'm giving you hints of what will happen, which is very lovely

4:25

Guy: right? No, that's smart. I mean, maybe it's easy, though, when it's a wedding dress, right?

4:32

Because there's already emotion at stake. So is there a way that we can ask him unnecessarily

4:38

emotional information when you're a different type of business?

4:43

Daniele: yeah, I think many businesses do that well. So if it's more you know, salespeople do

4:50

that very well, they ask about your kids. You know, it's a very simple thing. It's not

4:57

necessary at that moment. But but it gives you it's it gives you a bit of a of a context of the

5:03

life of the of the person, you know. So, for example, when you ask about the kid and it's a

5:10

two year old that's usually three year old, you know, it gives you a lot of information about

5:15

what the person is going through in her life. You know, and it also helps kind of to to then

5:22

empathize back and say, oh, okay, So you are you have the tough nights. I see. Yeah. Okay. Well,

5:28

you manage such quite well. You know, and and that's kind of like that's one it's totally

5:35

necessary in a way, you know, because

5:39

people don't need to know that. But even if it's emotional, you know, it, it can also give a bit

5:46

of a of a business value because you then understand better what the person is going

5:50

through. And therefore, you know that, you know, emotionally, you know, they are maybe less awake

5:58

than the usual guy would be. And that's kind of an information that's that obviously you can ask,

6:03

obviously being smart about it. You know, it's a the usual stuff is looking at at wedding rings

6:09

and this kind

6:10

Guy: Mm

6:10

Daniele: of stuff like yeah seeing that on the laptop there is a kid and say oh a kid photo

6:15

they go how many do you have or what's their age? You know, and this kind of stuff. It's

6:21

definitely not necessary, but it's a small stuff that you can do. And I've seen that done by

6:27

sales guys and it's it changes the

6:29

Daniele: conversation

6:30

Guy: Yeah. I was going to say, I think salespeople know this intuitively, right? I mean,

6:34

even though I know it's kind of like a tactic or it's a it's a sales method to, to, you know,

6:41

make it personal. I still fall for it. I remember buying our car and my daughter was

6:49

quite a lot younger than she is now. And the salesperson, you know, Yeah, I saw, you know, do

6:53

you have a family and, you know, all these questions. But then he started to tailor the

6:58

style of the car to the needs that he could perceive. So it's like, oh, you know, we're

7:04

talking about a sunroof like a moonroof. And in a way, it's like, okay, that's a bit of a luxury.

7:10

It's like, well, have you ever been carsick in the car? Because sometimes looking up through

7:15

the moonroof can make you less carsick. And kids often get carsick sometimes, especially when

7:19

they're in the back. So I kind of knew it was like, okay, you're leading me down this path

7:24

here, but I'm on board, right? I'm with you on this journey because I feel it. You know, you've

7:30

made it slightly emotional. I'm aware of it, which is like, you know, placebos still work,

7:36

even though, you know, it's a placebo in some cases. So I was aware, but I still sort of fell

7:42

for it. Got Oh, yeah. Okay. Well, this is probably the right car for me. I probably should

7:46

invest a little bit more in that in that moonroof.

7:50

Daniele: yeah And, and it's not because we know that it's a tactic that we don't see the value

7:56

in it. You know,

7:57

Guy: No.

7:57

Daniele: when you say hello, how are you, We all know this is just being polite, you know, but we

8:03

still answer the question and say today I'm good. In fact, at the moment I'm not so good. You know,

8:09

it's it's it's rituals, you know, and recognizing that sometimes these tactics are

8:14

also a bit rituals and that they have to their value also to make it more personal. you know,

8:20

when I'm thinking about personal services, I always have in mind my my very good friends. And

8:27

so I only say the names of people who are doing very good stuff or or name of brands that are

8:32

doing exceptional stuff. So I will say a name, uh, which is my very good friend Patrizia. She

8:40

will recognize herself when she is working at IKEA in Japan at the moment. And the and she, I

8:47

worked back in, back in the days and her with her in a consultancy and

8:51

Guy: Okay.

8:52

Daniele: she was the project manager, you know, who was able to transform projects into

8:57

relationships. And one of the things that she did and which I love to observe is her PS in her

9:06

work emails. Her PS was always something about the day, something personal, you know, where so

9:16

but she said, you know, Oh, PS, just came back from holidays, super excited to get started

9:21

again, you know. But but then she was specific, you know, she said, oh, just back from Bali, so

9:28

happy. And then what would happen is that she would have PS conversations. So there was always

9:34

kind of like the business conversation and the

9:36

Guy: Yep.

9:37

Daniele: PS conversation happening.

9:38

Guy: Interesting

9:39

Daniele: And so she got really deep into into relationships with with the people she she

9:45

worked with so that, you know, when she left, you know, people were like very sad that she was

9:52

the person leaving because they said, no, no, no, We we are not here because of the consultancy.

9:58

You know, we didn't stay because of the consultancy. We stayed because of her.

10:02

Guy: Right?

10:02

Daniele: And that's that's kind of magic, you know. And so this is another example of how this

10:07

unnecessary personal information, sometimes it's asking one, but sometimes it's it's better also

10:15

to just give one, you know, giving one as we are people of reciprocity. You know, you I'm giving

10:21

you a personal information. What will happen is you will give me you will give me one back, and

10:27

then suddenly we are in a level which is not anymore. Guy is speaking to Daniele, Guy from

10:35

Neolux, Daniele from Swiss Innovation Academy. It's very serious and stuff,

10:38

Guy: Mm hmm.

10:39

Daniele: but now it's we're talking about our kids, you know, and

10:42

Guy: Yeah.

10:42

Daniele: our little struggles and it's very different.

10:46

Guy: No, that's really interesting. I mean, it's. It's good advice for personal relationship

10:52

management as well, or building personal relationships, because, you know, I mentioned at

10:58

the start it humans are dealing with other humans.But at work sometimes we see the roles

11:04

and we say even like, like our boss or people in other departments are that's the, the, the

11:10

developers and it's quite impersonal, as you say. But when you start to make those connections,

11:18

then it can be just as easy, like a piece. Then it starts to break down those those professional

11:24

organizational walls and you get real relationships out of it. And that actually

11:30

benefits your professional life as well. Right.

11:32

Daniele: absolutely

11:32

Daniele: And, and it's it's a very good reminder that you're giving us here, whi is that,

11:38

you know, there are kind of these different levels of services. And so now we would we being

11:43

a bit more meta but I think it's it's a very good reminder. So there is this very simple

11:48

practical level, you know, that are these services and principles stuff that you can do to

11:54

help customers, you know, feel better and feel more respected. And then there is kind of like

12:00

the other side, which is, Oh, but now I can use that at work to, you know, to smooth into

12:06

relationships at work. And then there is the last level, which is that if it works for work

12:12

and making customers happy, why not use it in family life, parties and stuff, you know? And so

12:21

there are kind of these levels and and I think it's a very good reminder here to say once

12:26

you've experimented with this kind of stuff, you know, let it flow to the other parts of your

12:32

life because that's when you will get the most value of it. And it's true for services and it's

12:37

true for many practices. You know, doing mindfulness when you do it just 5 minutes a day

12:43

and then suddenly you start to be mindful doing your work, then you start to be mindful doing

12:47

your parenting stuff, you know, and then suddenly it gets it gets a bit further. But

12:52

that's that's definitely a thing to see that it can spread out. But

12:57

Guy: Mm hmm. Everything's interconnected.

12:59

Daniele: yeah, indeed, indeed.

13:00

Guy: Yeah. Although I think if I presented my wife with a service blueprint on how to make a

13:06

nice evening at home or something that might not go down so well, bu for some people, it might.

13:12

Daniele: yeah, indeed. And maybe the service blueprint is not the best idea. Definitely. But

13:17

you know, maybe doing a5y with your wife on the, on a parenting issue that you're both faced with,

13:25

you know is a good exercise. You know,

13:27

Guy: know,

13:27

Daniele: I always

13:28

Daniele: tell this story to to to the design studies I have is when I teach them how to do

13:34

workshops and and affinity mapping. So and this kind of stuff, I always take them, tell them,

13:40

you know, the day my wife announced that we're going to have a kid, obviously there was the

13:45

emotional moment and then there was the oh shit moment is we going to have a kids, is going to

13:51

be serious and we're not prepared at all. And and I tell them, Do you know what I did? I took

13:57

out Miro, which is one of these whiteboard apps, a we just packed all the sticky notes of all

14:03

what was carrying in our heads, you know, and just put it there and then started to map it

14:08

into, okay, this is stuff that we it's not our responsibility. Oh, these are more principles

14:14

that we want to teach.

14:16

Guy: want.

14:16

Daniele: These are very administrative tasks that we need to do next week and next month,

14:22

etc.. And then suddenly we were like, okay, now we can be happy again about having a kids.And

14:27

and it shows that, you know, these methods obviously not all, but they can spread out in,

14:33

in the different parts of your life.

14:35

Guy: Yeah. I've heard stories of people where they have with. They've got young children,

14:40

they've got toddlers, and suddenly they're able to much better communicate with the executive

14:44

teams. I don't know if there's any relationship or correlation there, but I've heard these

14:50

stories, you know,

14:51

Daniele: I've heard them do it

14:56

but if we'd came back to to the more daily stuff because the podcast is called Service Design

15:02

Principles so I'm going to go back to to Earth level and, and maybe mentioned one one last of

15:11

these principles in this impersonal topic, one which is very dear to me, which is this idea of

15:18

Daniele: making it personal is different for every culture. And, you know, in in Switzerland

15:26

we have kind of a fascination sometimes for for the states because obviously, you know, the

15:32

states have such a big, impressive culture that sometimes we steal stuff from them, but

15:40

sometimes also

15:43

stuff gets brought into our culture. And an example is how some said some cafes that come

15:50

from from the states in Switzerland ask you a question that is very weird for us Swiss. It's

15:57

you know, they they ask you what's your name, what's your first name? And then they want to

16:02

put it on the coffee and the first time I had this interaction and it was a time where, you

16:07

know, we didn't have all the movies about the states as as open

16:11

Guy: Mm hmm.

16:12

Daniele: as today. It feels very weird to me because I was like, Who are you? Why do you want

16:19

to need what? Why do you need my first name?

16:23

Guy: Mm hmm.

16:24

Daniele: What's happening here?

16:25

Guy: That's

16:25

Daniele: You know?

16:25

Guy: very personal.

16:26

Daniele: Yeah. And, and you know, this is a chain and you're talking to me in so in, in

16:32

French, we have two levels. You know, we have "tu", which is you, but we know each other, and

16:38

we have "vous", which is you, but it's very polite and, and we don't know each other. And so

16:45

she's speaking more to me in two, which means

16:48

Guy: Mm

16:48

Daniele: we we are besties already, you know, like,hey ,

16:51

Guy: hmm.

16:51

Daniele: we're not besties here.

16:52

Guy: Yeah. Slow down a bit.

16:54

Daniele: Slow down a bit. And then I realized, oh, know, this is just a cultural element that

16:59

comes from

16:59

Guy: Mm

16:59

Daniele: states.

16:59

Guy: hmm.

17:00

Daniele: And that at that time didn't make any sense in Switzerland. And because people are

17:05

just like, Oh, but we don't have the cultural reference for that. And it felt very weird. So I

17:11

think it brings us back that sometimes being personal in one country will look very

17:20

impersonal in another country, and that's okay. And so we can we have to be mindful of these

17:27

cultural elements that have what's personal in Japan is not the same thing that and what's

17:33

personal in Switzerland than what's personal. And to states. And obviously then you can go

17:38

even regional. You know, what's personal in Texas is not the same then what's personal in

17:44

the region of view in Switzerland and

17:47

Guy: Run.

17:47

Daniele: and being mindful of that takes a bit of energy. But I think if you can be personal in

17:55

the regional cultures specific way, then you're very strong

18:02

Guy: And I mean, you're talking about culture as, like, national culture or regional culture. But

18:06

there are other types of cultures as well to be aware of, too. You know,

18:09

Daniele: you.

18:09

Guy: the way people are brought up with their religious upbringing or, you know, just, just,

18:16

you know, their education. So people will have a different culture if they've gone through

18:22

business school compared to if they've gone through trade school. You know, it's, uh. So

18:27

being aware of those those different cultures as well, I think is super important. And I can talk

18:33

about culture for a long time, but I'll try and restrain myself here. But one more thing on that,

18:40

though, was you mentioned before about the ritual of Hi, how are you? And that's that's

18:45

been something that that my wife, who is born in Denmark, she doesn't understand or she finds

18:51

irritating, is like, Hi, how are you? It's like you don't really know one another, know how? How

18:55

am I? You know, would you be happy if I came round and said, Well, act I've got a you know,

19:01

I'm sore in my legs and I've got this rash and, you know, you really don't want to know that, so

19:06

don't ask. So it's though those that awareness is really interesting, even on something as

19:13

simple as Hi, how are you? As like, okay. Well, it doesn't mean the same for everybody. Not

19:18

everyone has that has that ritual.

19:20

Daniele: absolutely. B we come to a close, uh, I know that you are very aware of the culture

19:27

differences you've trained into these aspects, especially in cultural communication. And what's

19:35

one, one kind of nuggets maybe that you have, you know, that when it comes to making things

19:43

personal, but working in cross cultures, you know, because it can be very scary, you know,

19:50

Guy: Mm hmm.

19:51

Daniele: I know that, you know, the way we say hello is very different and very in various

19:56

cultures.

19:59

What's for you? Maybe a tip or something that you say to avoid that In French we said faux

20:04

Guy: Faux

20:04

Daniele: pas,

20:04

Guy: pas. Mm

20:04

Daniele: you know, A

20:05

Guy: hmm.

20:05

Daniele: Yeah, a mistake,

20:06

Guy: Yep.

20:06

Daniele: you know, is there is are some tips that you can give to people. So it's, you know,

20:11

oh, you're going to work on a global scale. Just do these things to make sure that you're the way

20:18

you're going to be personal still is person

20:21

Guy: Sure we could make a whole podcast about some of this stuff as well. But, I mean, I guess

20:27

at a very basic level is it's okay to research the cultures that you'll be dealing with. You

20:34

know, if you know that you're going to be talking like if you're from the US and you're

20:39

going to be dealing with someone from Germany, it's okay to get hints for dealing with people

20:44

from Germany. A lot of the advice will be stereotypical, but stereotypes come from

20:50

somewhere. You know that there's a there's an element of truth, and you'll always have people

20:54

that don't meet the stereotype and that that sort of deviate from from the expected cultural

21:01

norms of that of that stereotype. But if you know nothing else about the person except from

21:07

where they're from, you can make some assumptions and you can sort of step in a

21:12

direction where you go, oh, okay, well, they're probably going to respond well to this. So if

21:16

we're talking about Germany for example, and we're talking about formal and informal before

21:21

with with pronouns addressing German people by their last name can be quite important and a

21:30

sign of respect. When you go into Scandinavia and Australia and the US, that's not as as

21:38

important. So you, you meet someone for the first time and you say, Oh, hi Jim, or Hi

21:43

Daniele, but when you deal with someone from Germany for the first time or and I suppose it's

21:50

the same in Switzerland or in regions of Switzerland, then Herr Catalanotto would come

21:56

across much better than Daniele. And it's just that sign of respect. And then if they respond

22:03

and say, Thanks Guy, then maybe that's an opening to say, okay, maybe we can be on a first

22:09

name basis now. So a bit bit of a long winded thing, but I mean, do the research and and

22:17

there's plenty of resources out there and most of them are good. says, just to say, yes, it may

22:23

be stereotypical, but if you have nothing else to go on, it does come from somewhere. So it's

22:28

not a it will mean that you probably make less faux pas

22:32

Daniele: yeah. So it's okay to research, learn to stereotype stereotypes, play a bit with them,

22:40

and at least the worst thing that may happen is that people say, Oh, I'm not that kind of Swiss

22:46

Guy: That

22:46

Daniele: guy. It's okay.

22:47

Guy: yeah,

22:48

Daniele: And

22:48

Guy: yeah.

22:48

Daniele: but at the same time, I will see that a guy has been someone who has done his homework

22:56

and he read that people take out their shoes in Switzerland and

23:00

Guy: Right.

23:00

Daniele: so and they will tell him

23:01

Guy: And

23:01

Daniele: it's

23:02

Guy: I

23:02

Daniele: okay.

23:02

Guy: was kind

23:02

Daniele: Guy

23:02

Guy: of.

23:02

Daniele: Yeah, I don't mean that often.

23:03

Guy: Hmm. Yeah. I mean that it's um, I guess if again, if we use Germans or Swiss as a

23:11

stereotype, they're seen as very timely. Being punctual is extremely important, but not to

23:19

everyone. But if you're punctual, that's going to go down well in any case, right.

23:23

Daniele: And it,

23:23

Guy: So

23:23

Daniele: it, it

23:24

Guy: it's also about adapting your own style to the people that you're communicating with as

23:28

well. And that's, you know, being willing to do that.

23:33

Daniele: also, I'm already excited to, to read, uh, to have some readings for my next travel.

23:41

Guy: One more thing I wanted to talk about, Daniele, was the principle of "Just Remember Me".

23:47

Can you go a bit more into "Just Remember Me"?

23:50

Daniele: Yeah. You know, there is this great moment where when when you're new in a city and

23:57

you visit a little sort of one of those little services, you know, a bakery or a cafe or

24:05

something like that, and you enter the service and in front of you, there is someone else who

24:10

you see is a regular and you see a kind of very different interaction happening, which is the

24:17

person to say hello and the person who is doing the service or the barriers, the baker or I

24:25

don't know how you call these guys in English, just giving the person directly what she wants.

24:30

You know, it's like, Oh, as usual, Pam. Because she remembers the person and she says, and it is

24:38

kind of like and say hello to the kids, you know? And then you're like, okay, this is a this is a

24:43

cafe I want to stay in. You know, because if I come often enough, they will remember me, you

24:50

know, And it's a much more different perspective than if you go to Starbucks and, you know, you

24:58

and they ask you your name, misspell it, and then call you Danilo and you have to remember

25:06

that, oh, yes, they will never, never get my Italian name right. That's okay. And next time

25:13

you come, they will misspell it in another creative way. So it's kind of like a bit of a

25:17

difference there

25:18

Guy: Right. So for these small businesses, that makes a lot of sense, right? Because you get to

25:23

know all of your customers. But for bigger businesses, how scalable is it to be so personal?

25:29

Daniele: Indeed today, it's not so much of a big problem anymore. Back in the days when when we

25:37

were and it was a bit more difficult. But today was, you know, all of the CRMs and the

25:44

automations and all of that stuff, it's it's pretty easy. It's pretty easy. Obviously, you

25:51

know, it's easier, I think, for small businesses to do it in a very purposeful way, you know, in

25:57

a way that feels genuine, that feels warm and welcoming than the the automation that then, you

26:05

know, takes your last name for first name and then misses everything up. You know, that's

26:12

that's a bit of a danger when you automate the automated things. But definitely it's possible

26:17

to do, uh, and the one thing to remember is when you do this kind of automated thing is to, to

26:24

always think, obviously I'm going to do it in the, uh, I want to remember the person, but I

26:31

might not have the data for every person. So how do I fall back? Uh, or in a way that is, that

26:39

has a bit of grace. So, and a small example is one from my own newsletter where, uh, when

26:49

I don't have the name of the person, it just says, Hey, lovely human, you know, which is a

26:56

big difference from, hey, uh, first name tag missing, which makes

27:03

Guy: it's

27:03

Daniele: okay, he doesn't recognize me at all, you know, And at least if you don't remember the

27:09

person personally, at least you can remember something of the humanity, you know? And, like,

27:16

lovely human is very much different than. Hey, sir. Hello, Uh, madam. Which might seem very

27:26

Guy: Mm.

27:27

Daniele: obviously polite, but very boring, you know? How can you also play with those things

27:32

when you fail to be personal? Uh, how can you still do something? It remembers me. Y know, I'm

27:40

really bad with names, but usually people, at least they hope, don't notice it so much because

27:47

instead of, you know, being like, Hey, Nick,you just say, Hey, awesome guy. You know, at least

27:54

in French, we have this kind of like, tiny things that you can say, like Big Boss, you know,

27:59

and it's kind of a compliment, you know, which replaces the first name.

28:03

Guy: Right?

28:04

Daniele: And at least the person, you know, is is kind of, oh, yeah, he sees a quality, you

28:09

know, and therefore, even then, you know, even if it's impersonal, you still can, you know,

28:17

greet in a way that is maybe not the first name because you don't remember it, but you remember

28:22

that it's a great musician, you know, And

28:24

Guy: You

28:24

Daniele: it's like, hey, Guitar Hero.

28:26

Guy: know, Right.

28:27

Daniele: And

28:27

Guy: Yeah.

28:27

Daniele: then it's like, Oh, the person recognized me And so I'm curious, you know, in,

28:33

in your own experiences because I always tell you that you are a service design expert as you

28:40

use a lot of, of services, obviously, and in your own experiences using different services,

28:48

what is something where you feel like, oh, now I'm recognized as myself, you know, and this

28:55

makes me feel seen not just as a, uh, customer number 2 to 3,

29:01

Guy: Mm hmm.

29:02

Daniele: but as

29:03

Daniele: a guy.

29:03

Guy: Mm. I mean, I think it's this kind of links into some of the other principles that we've

29:10

talked about as well, in that if you have the information about me, like, if you have some

29:15

information about, like my date of birth, for example, then it's not difficult to use it. So

29:21

if I'm engaged with a, uh, like a larger organization, which I know is not going to

29:26

really know me personally, but I know that they have my some of my personal information, I guess

29:32

I get a bit frustrated when they don't utilize that, you know, or, or I get surprised when they

29:38

do. So if I get a, you know, we saw it was your birthday. Happy birthday. Okay, that's that's

29:44

great. You've got my date of birth. And so you've used it in a way that that is it kind of

29:49

personalizes or helps build the relationship. And then when you have another interaction and

29:56

maybe you've bought several things of the same type from this organization before the last

30:03

three times. So the fourth time they may say, you know, did you want to buy this again? Or

30:08

here's something else that we we think you might like, you know, some simple recommendations, but

30:13

really, based on the previous interactions I've had with them, then that's that's a surprising

30:17

thing to me. And it should I don't think it should be surprising in a way, because if you've

30:22

got that information, then then, you know, utilize it. Yeah, and I guess that's why I liked

30:28

that that, that, that principle of remember me. It's not just remember me and my name, but also

30:34

remember my preferences. So there is, um, there's an idea in we're going to talk about

30:41

hotels again because we always end up here in our hotel. There was a technology that that that

30:49

was coming out. And I think this is still probably is where you could control the

30:55

temperature of the room through automation so that you could save money when the room wasn't

31:02

occupied and you could provide good comfort when you knew the room was occupied. Now, if you have

31:09

that linked up to the property management system, so in the reservation system, you know who's

31:13

arriving and you know, okay, well, this person is coming from maybe the Middle East. And we

31:19

know that every time they come here, they sit there. The air conditioner to 19 degrees right.

31:24

It's quite cool because they're used to very strong air conditioning. The next time the

31:29

person comes, then we should preset their air conditioning to 19 degrees because we know this

31:35

about them. We've got that information and we're used to it. So that's that's something about

31:40

remembering me and remembering my preferences as well.

31:43

Daniele: Yeah

31:43

Daniele: , absolutely. It's crazy. You know, how much

31:47

data or pieces of information we share. You know that people organizations have about us stored

31:54

somewhere, you know, and they never get used in the right way. You know, it's kind of funny

31:59

where when it's like you, you have the the birthday of the person, but then you ask them to

32:06

fill a form and you don't pre fill it with the information you already have. Obviously, it's a

32:12

bit technical. It's it's the work to make it happen like that, you know but, but this kind of

32:17

pre feeling thing

32:20

makes a lot of sense, especially when you're a big organization and that's a that's a very

32:26

smart and lovely way to show we've seen you we remember you We do the work for you you know and

32:35

just using the data properly is kind of like a sign

32:38

Guy: hmm.

32:38

Daniele: of.

32:38

Guy: We respect your time.

32:39

Daniele: Exactly. It's a sign of respect, you know, uh, and especially for big organizations,

32:44

I think for, for smaller organizations, we, we are much, much more forgiving, you know, And we

32:50

think, okay, you know, if my bakery doesn't remember exactly my birthday, it's okay. You

32:56

know, they, they, they don't have the the software tools and the things to do it.

33:00

Strangely enough, the bakery remembers your birthday. Even if they don't have a software

33:07

because they have less

33:08

Guy: Yeah,

33:08

Daniele: people

33:08

Guy: they're

33:09

Daniele: to

33:09

Guy: more likely

33:09

Daniele: it.

33:09

Guy: to.

33:10

Daniele: But

33:10

Guy: Yeah,

33:10

Daniele: that that's kind of like

33:11

Guy: because

33:11

Daniele: a

33:11

Guy: they care.

33:12

Daniele: Yeah

33:12

Guy: Yeah.

33:12

Daniele: because they care. Exactly. And uh, and I think that's, that's kind of like another lens

33:18

is, you know, what, what can you do with the data you have about people to show that you care.

33:26

You know, sometimes it's just not using it or saying to people, We have this data, we're going

33:32

to use it for for, you know, we have to use it from a legal stand of, uh, from a legal point of

33:38

view for validating your account and stuff. But now we've deleted it. You know, that's a very

33:45

respectful thing to do so that in other times it's we have the data, so we're going to feel

33:50

stuff for you because we already have it, you know, and, and I think and sometimes it's just,

33:57

you know, revealing that, yes, we have a lot of data about you and this is all of the data we

34:02

have about you, especially for these big organizations there, that the play you the way

34:07

you play with the data is a bit of a way to showing this is how much we respect you. And

34:15

it's quite an interesting, interesting bit.

34:17

Guy: Well, I'll certainly remember you. So thanks again for today, Daniele. It's been a

34:22

great conversation.

34:23

Daniele: yeah, obviously. And I always remember to to misspell your name and say, "ɡiː",

34:28

instead of "ɡaɪ" because you know, it, it adds a little bit of fun.

34:33

Guy: Je ne sais quoi.

34:34

Daniele: Absolutely

34:36

Guy: All right. Thanks, Daniele. And, and hopefully our listeners remember us for the next

34:41

episode.